How to create an invoice in 4 steps
An invoice is a key document in business, helping you track your sales and ensure you get paid. In this blog, we will walk you through how to create an invoice in 4 simple steps.
Step 1: Determine what you need on your invoice
Before you start creating your invoice, you need to know what information should be included. The most important elements are:
- Company name and contact details
- Client’s name and contact details
- Date of the invoice
- Invoice number
- Description of the product or service
- Price excluding VAT
- VAT percentage and VAT amount
- Total price including VAT
Step 2: Decide how you want to create your invoice
You can create invoices manually, use invoicing software, or hire an accountant to do this for you. Choose a method that works best for your business needs.
Step 3: Send the invoice to your customer
Once your invoice is ready, you can send it by email or post. Ensure that your client acknowledges receipt of the invoice, so there’s no confusion later.
Step 4: Keep a copy of the invoice for your records
It’s important to keep copies of all invoices for at least 7 years. This is required by the Tax and Customs Administration in the Netherlands.
By following these four steps, you can create professional invoices quickly and efficiently. Remember to always check for any specific requirements that might apply to your business or region.
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