Create an invoice easily and quickly

Every entrepreneur has to deal with invoices. A good invoice makes the difference between being paid on time and chasing after a payment. In this article, you will learn what to include on an invoice and how to make the process as easy as possible.

Mandatory invoice elements

An invoice must contain specific mandatory information according to the Tax and Customs Administration. These elements ensure the invoice is valid and compliant. Here’s what you need to include:

• Your company name and contact details
• Your client’s company name and contact details
• The date of the invoice
• An invoice number
• A description of the delivered product or service
• The total amount excluding VAT
• The VAT rate and total amount of VAT
• The total amount including VAT
• Your Chamber of Commerce number and VAT number

Different types of invoices

You may issue different types of invoices depending on the transaction. There are, for example, electronic invoices (e-invoicing), self-billing (when the client creates the invoice), and credit invoices (used for refunds or discounts).

Electronic invoices

Electronic invoicing or e-invoicing is becoming more common, especially in the public sector. An e-invoice is more than just sending a PDF by email; it’s a structured format that allows for easy automation and processing. This can reduce errors and administrative costs.

Important considerations

Some transactions, such as business-to-business (B2B) services between EU countries, may require special VAT rules. You should be aware of these rules and apply them where necessary.